Job type full-time
Full job description
The senior advisor, program operations, will oversee and manage day-to-day operations of and coordinate technical assistance (ta) to selected countries as part of save the children’s (sc) breakthrough action program (b-a) portfolio worldwideIn close collaboration with the lead advisor for community health and the managing director of the behavior change & community health team at scus, you will provide operational oversight to the development and implementation of sc-led activities under b-a in at least 9 countries, ensuring regular communication and strong collaboration with b-a ta providers, between save the children international (sci) staff in country offices (co) and b-a partners, and with department of global health (dgh) and scus support functions, including finance and awards management, and at times with donor representatives.
B-a is a five-year cooperative agreement, funded by usaid to lead usaid’s social and behavior change (sbc) programming around the worldLed by the johns hopkins center for communication programs (ccp), b-a partners include save the children, ideas42, thinkplace, camber collective, and also the international center for research on women (icrw), viamo, and the communication initiative.
What you’ll be doing (essential duties)
Program operations (55%)
Oversee timely program implementation and completion of deliverables against approved work plans
Proactively anticipate and manage delays, challenges and opportunities with the hq program management and country teams, partners and ta providers to identify solutions
Oversee and coordinate all procurement across countries and ensure compliance with usaid, sc, sci, b-a and other assigned programs’ policies and regulations
Ensure efficiency of sc systems to support country programming including staffing, and work with the sc b-a team and key staff to improve sc program backstopping systems
Coordinate sc’s participation during initial buy-in efforts and project design processes and support lead advisor to negotiate sc’s participation with ccp and sci during country buy-ins and core-funded activities
Lead and facilitate operational work plan and budget development processes in selected countries with program managers and technical focal points
Attend b-a leadership management team (lmt), insights, core prh and other global/core level meetings and activities as needed
Share relevant b-a operational information with scus and sci teams
With lead advisor, lead coordination of dgh technical team leads and tas from other teams to ensure quality delivery through regular technical, work planning or check-in meetings
Review of sc’s sows and budgets in coordination with appropriate technical leads and program managers before submission for task orders
Knowledge management & program documentation (15%)
Coordinate with dgh technical leads and tas to develop and follow-through on documentation plans to provide more visibility for sc’s contribution to b-a work across countries
Identify existing internal and external platforms to feature sc work under b-a and increase visibility
Coordinate and contribute to writing technical briefs and other written products
Lead coordination of sc b-a quarterly, semi-annual, and annual reports and contributions to sc dgh quarterly reports
Coordination and partnership (10%)
Foster and maintain program relationships between relevant regional office, co, sc b-a staff, awards managers and other support functions; especially ensure procurements are implemented in a timely manner and according to standards
Coordinate efforts on work in overlapping countries and on complementary programming with other dgh team members
Staff leadership and development (15%)
In cooperation with human resources, lead operational staff recruitment and follow-up with country and regional offices as needed
Lead, coach, supervise, and develop program management staff and manage consultant activities and deliverables
Minimum of a bachelor’s degree or equivalent experience, plus at least seven (7) years of relevant experience
Proven experience managing usaid-funded international health programs
Professional level of managerial knowledge, skills, and experience to manage the operational activities of a team, or provide the management support related to various size programs, grants or projects experience interacting effectively with established networks of senior global health professionals, donors, partners and networks
Experience developing and managing strategic and operational plans in collaboration with others who represent a wide range of interests and needs
General knowledge of usaid rules and regulations and technical and operational requirements
Professional proficiency in ms office suite
Professional proficiency in spoken and written english
Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging
A focus on sbc and community development and/or community health strongly preferred
Experience living and working in a developing country, especially overseeing field operations
Working knowledge in french
Field oriented and comfortable with a team approach to programming
Ability to work in a complex environment with multiple tasks, short deadlines and pressure to perform
Why you should join the save the children team…
Save the children us offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an employee assistance program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how save the children us will invest in you!
About save the children
Save the children believes every child deserves a futureIn the united states and around the world, we give children a healthy start in life, the opportunity to learn and protection from harmWe do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyondAs an anti-racist organization, save the children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serveWe stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.
We provide equal employment opportunities (eeo) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteranSave the children complies with all applicable laws.
Save the children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contactAll save the children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuseIn addition, it is save the children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuseAll our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and familiesOur shared duty, both agency and individual, is to seek and maintain safe working conditions for all.