Job details
Job type full-time
Not provided by employer
Full job description
Central event producer
Pra is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forwardBlending passion, reach and authenticity, pra works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.
The event producer (ep) is a critical component of the opportunity team and is responsible for the logistical management and operational execution of client eventsThe ep serves as the primary contact for the client during the pre-planning and operation phases of their event and is a liaison with pra`s supplier-partnersThe event producer is an on-site ambassador of the pra brand.
The central event producer is not associated with a particular pra destination and will be deployed across the system to support regional teams in the planning and/or operation of their events as neededThe central ep may work in collaboration to supplement local teams or may own program development and operation in its entiretyThe central ep will travel significantly across the pra system and will work remotely in between trips.
Primary responsibilities:
Will vary depending on level of support and project ownership required
Program development and planning
Assist experience designers with operational and logistical components of program development
Thoroughly review program details with cross-functional partners in sales and experience design in preparation for turnover to event production
Serve as primary client contact throughout planning and operation of the event
Manage program changes with suppliers and internal partners during planning and on-site operation
Provide program enhancement options for our clients
Supplier and staff management:
Negotiate supplier contract terms and pricing including, but not limited to service expectations, guarantees, cancellation policies, billing, etc.
Assign field staff to projects based on availability and specific skill sets required
Prepare, distribute and review relevant program information and provide direction for field staff
Process and manage field staff compensation including timesheets, expense reports, and pay rate
Program execution:
Align with hotel and venue partners to ensure seamless coordination throughout program operation
Conduct pre-con meetings with client/hotel to review all program details as confirmed
Ensure cross-functional sales partners are fully informed of all program changes, taking prompt corrective action and providing alternatives as necessary
Manage all components of on-site program operation
Financials:
Drive program profitability ensuring gross profitability targets are met
Manage submission and receipt of client program deposits as per contract terms throughout lifecycle of the program
Timely completion of post-operation program closeout process as per pra protocol
Qualifications
Bachelor`s degree, or equivalent relevant experience
5 years of experience in overseeing the execution of corporate meetings, client events, and other complex programsDmc, corporate incentive travel, hospitality or related experience highly preferred
Ability to manage operations functions and effectively supervise and direct field staff
Excellent interpersonal and communication skills with a diverse group of clients, supplier/partners, coworkers, and employees
Ability to read, analyze, and interpret client proposal requirements, contracts, financial reports, and other legal documents
Ability to effectively present information and respond to questions from clients, supplier partners, and hoteliers.
Ability to multitask and work on multiple programs with different deadlines
Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner
Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partners
Must be able to work flexible hours including weekends, evenings and holidays
Significant travel required across the pra system - approximately 75-80%
Whether in-person, remote, or hybrid, pra guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiencesPra has local teams across the us covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.
Internally, we believe in not just talking about positive change, but working towards itOur equity, diversity + inclusion council was created in 2020 to guide and educate, both our team and the industryWe are also members of ecpat-usa to help end human trafficking, and we have a strong partnership with the american forest foundation through which we assist in replanting trees throughout the us.
Our corporate and incentive program planning capabilities include:
Creative event design + production; local excursions; tours; teambuilding; offsite events; dine arounds; digital + hybrid programming; health + safety logistics; csr + giveback initiatives; sustainable planning services; transportation logistics; staffing; content creation; graphic design + branding; gifting.
Follow pra on social @prabusinessevents and visit www.pra.com for more information.
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Posted 30+ days ago
