Salary $21 - $30 an hour job type part-time
Full job description
We are a quickly growing young company that requires a remote billing manager to carry-out accounts receivables, accounts payable and certified payroll reports duties, and otherwise help manage the financial transactions, statements, and records.
We have a cleaning business with government clientsThis requires strict compliance with various billing and invoicing policies and certifying the payroll reportsAlthough we work with the government and employ field workers, we pride ourselves in being an innovative and tech savvy company.
Must be able to work on eastern time zone (new york) and at least 15-20 hours a week through time tracking softwareThis is for immediate hire.
General billing management involves the following tasks:
Calculates costs for goods, services, and delivery/shipment of goods.
Verifies accuracy of billing data, correcting any errors.
Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms, shipping charges, discounts, and costs of goods.
Records amounts due for items purchased or services rendered.
Performs general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
Generates supporting documentation for billing documents.
Contacts customers to obtain, verify, and update account information when necessary.
Issue customers with statements
Highlight any discrepancies between logs and invoice accounts.
Initiate and establish new procedures for billing tasks
Performs other related duties, as assigned.
Accounts payable is about managing outgoing bills and invoices on behalf of the companyThese bills might include utility payments, product or inventory invoices, employee expense accounts and reimbursements, which involve the following tasks:
Updating and maintaining records of expenditures
Sending out payments for company credit cards
Responding to vendor invoices
Ensuring that all payments are made in accordance with company policy
Ensuring that all payments are sent on time
Resolving payment discrepancies and disputes on behalf of the company
Fill out the weekly certified payroll sheet for each employee for each project with the hours and pay for the given week and include proof of pay stubs.
Submit these certified payroll sheets to the government on a monthly basis in the form of a single pdf with a coversheet and invoice.
Accounts receivable is about managing incoming payments on behalf of the company, which involve the following tasks:
Preparing and emailing invoices to customers, with supporting documentation, which at times includes certified payroll reports.
Posting payments to customer accounts
Organizing and filing deposit receipts as invoices are paid
Preparing reports on delinquent accounts and customer payment profiles
Reconciling cash receipts and deposits
Analyzing financial records for accuracy
Basic understanding of clerical and administrative procedures.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Excellent attentive to detail
Ability to do certified payroll reports.
Ability to solve problems as they arise.
Proficient in microsoft office suite or similar software.
Education and experience:
High school diploma or equivalent required.
Associates degree or vocational school training preferred in accounting, finance or payroll accounting.
Prolonged periods sitting at a desk and working on a computer.
Pay is $21- 30/hour plus quarterly retention bonus
Part-time (15-20 hours a week)