About jll –
We’re jll—a leading professional services and investment management firm specializing in real estateWe have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitionsAs a global fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibilityThat’s why we’re committed to our purpose to shape the future of real estate for a better worldWe’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the futureAnd we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements belowWe’re interested in getting to know you and what you bring to the table!
Works as part of the project team, assisting with the development of scope and schedule for project.
Areas of responsibility
Project administration and reporting
Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested
Manage action agendas and other associated project documentation
Review and edit project documentation developed by project coordinator
Assist with project close out (close-out report, lessons learned, client reports, project survey)
Update bio when significant new skills are learned or at the end of a project on which you had a role
Ensure all project documentation is maintained on client or relocation management sharepoint site
Receive and process client requests
Participate in planning meetings hosted by the client, relocation manager, occupancy planning and other key stakeholders
Initiate meetings to review project schedules with vendors and key stakeholders
Assist with the project plan and budget through collaboration with the relocation manager, facility manager, project manager and construction manager as required
Incorporate “best practices” into projects
Ensure project processes are managed in accordance with the client’s and jll’s policies and procedures
Assist in management of vendors and supporting suppliers (technology, telephony, furniture, etc.)
Perform data input into the cafm system to maintain occupancy information
Manage work order and small project management, including but not limited to furniture reconfigurations and space enhancements
Comply with all jll policies and procedures, including but not limited to time & expenses, ethics and business practice
Participate in project close-out activities and documentation (e.gFinal punch list status, final seat assignment database, ff&e disposition status, and lessons learned)
Client communication and management
Interact effectively with client, as appropriateCommunicate issues and concerns requiring resolutions to jll project lead
Take accurate and comprehensive meeting notes and issue in timely manner
Write clear and concise communication conveying complex messages in a manner easily understood by others
Provide resolution to routine client issues
People management, leadership, and teamwork
Participate and contribute in an internal activity or group focused on improvement of specialty skill or knowledge
Work effectively with different personalities; work effectively within the team and participate actively in team building exercises
Guide relocation coordinators in project procedures as appropriate
Talent self-management: self-identify individual skill development and proactively seek training for improvement
Develop an understanding of how jll develops business and how operations impacts repeat business
Be aware of jll`s service offerings and client requirements beyond identified scope and notify team lead when there is an opportunity for jll to provide additional service
Enhance vendor and supplier relationships through effective teamwork
Growth of company
Network professionally; build your image and firm`s through participation in industry events
Any and all other duties and tasks assigned.
Comply with all jll policies and procedures, including but not limited to time & expenses, ethics and business practice.
Additional relocation management expertise
Manage successfully small (100 people or less) relocations
Assist relocation manager in large relocations
Receive and process client relocation requests
Initiate meetings to review relocation schedules with move vendors and key stakeholders
Assist with the relocation project plan and budget through collaboration with the relocation manager, facility manager, project manager and construction manager as required
Manage the post-move help desk, update the post-move database and manage the status of punch list items to resolution.
Additional furniture expertise
Coordinate work order and small project execution with installers/trades, including but not limited to furniture reconfigurations and space enhancements
Bachelor degree from an accredited institution, preferred in accounting, business, architecture, engineering, interior design, or construction management strongly preferred.
1-3 years practical experience
2 years as facility coordinator, move coordinator, or similar/related experience in a corporate real estate environment is preferred
Strong microsoft excel skills
Ability to utilize the microsoft office suite of technologies
Ability to multi-task and work both in a team and independently
Strong interpersonal skills with the ability to interact with executive level internal & external clients
Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business.
Experience in fm: systems move management module and/or facilities management system is preferred
Knowledge of construction or commercial real estate industry is preferred
Familiarity with architectural drawings and furniture and space planning concepts is preferred
Capm is preferred
Acu is preferred
Physical work requirements and work conditions
Position may work primarily at client site or project location with potential daily client and contractor interaction.
Face to face and/or remote daily interpersonal interaction is usually required in order to perform the job.
Travel as needed and may range from 0-4 nights per week.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our total rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at jllApply today!