Github is changing the way people build software togetherWe`re growing fast and looking for an experienced executive assistant with excellent communication skills and acute attention to detail to support our head of communities.
This role will be responsible for streamlining the executives’ schedules, handling key processes, and serving as an interface to both internal and external stakeholdersAdditionally, this role will manage projects such as processing vendor contracts through our procurement process, and organizing offsites and mini-summits for both teamsThe ideal candidate should be detail-oriented, meticulously organized, and have experience working in a fast-paced, global environmentBeing proactive and able to make decisions with minimal guidance or communication is crucial in this roleWe’re looking for an individual with proof of curiosity, someone who sees problems as puzzles to solve and is resourceful in their ingredients to the solution.
This role is remote in the u.sWith slight preference for candidates based in pacific, mountain, or central time
You will need to take ownership of the following:
Provide administrative support, including complex calendaring and expense report preparation in a timely manner
Field internal and external scheduling requests and provide recommendations to support efficiency and ensure alignment with executive’s priorities
Coordinate with other executives and/or executive assistants for cross-functional scheduling during core events
Arrange complex and detailed travel plans, itineraries and agendas
Help to organize training activities and on-boarding sessions for new leaders and employees coming into the design organization
Track headcount and manage workforce planning tasks
Manage meeting agendas, notes, minutes, and follow-up items
Anticipate the needs of a busy team and help them be more productive and successful
Budget, plan, and organize events, such as team offsites and mini-summits
Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills
Ability to learn new technologies quickly such as github, project management software, and the like
Flexible when it comes to responsiveness and adaptive to an ever-changing environment
Handle confidential information with the utmost discretion
At least 5 years of experience as an executive assistant in a dynamic global environment
Ability to learn new technologies quickly, such as github or project management software
Proficient in google apps, particularly gmail, google calendar, docs and sheets
Proficient in communication technologies including zoom, slack, and microsoft teams
Strong attention to detail when handling priorities, projects, and deadlines
Skilled in multitasking across various stakeholder needs
Skilled with creative, critical thinking, solving ambiguous problems, and project management
Ability to anticipate and prioritize needs
Ability to build positive working relationships with key leaders and stakeholders
Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
Excellent written and verbal communication skills
Experience scheduling across multiple time zones
5+ years of executive administration experience.
Experience working in technical environments.
Experience working in a global business
Who we are:
Github is the developer companyWe make it easier for developers to be developers: to work together, to solve challenging problems, and to create the world’s most important technologiesWe foster a collaborative community that can come together—as individuals and in teams—to create the future of software and make a difference in the world.
Customer obsessed - trust by default - ship to learn - own the outcome - growth mindset - global product, global team - anything is possible - practice kindness
Why you should join:
At github, we constantly strive to create an environment that allows our employees (hubbers) to do the best work of their livesWe`ve designed one of the coolest workspaces in san francisco (hq), where many hubbers work, snack, and create dailyThe rest of our hubbers work remotely around the globeCheck out an updated list of where we can hire here: https://github.com/about/careers/remote
We are also committed to keeping hubbers healthy, motivated, focused and creativeWe`ve designed our top-notch benefits program with these goals in mindIn a nutshell, we`ve built a place where we truly love working, we think you will too.
Github is made up of people from a wide variety of backgrounds and lifestylesWe embrace diversity and invite applications from people of all walks of lifeWe don`t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or any other differencesAlso, if you have a disability, please let us know if there`s any way we can make the interview process better for you; we`re happy to accommodate!
Please note that benefits vary by countryIf you have any questions, please don`t hesitate to ask your talent partner.