Job type full-time number of hires for this role 2
Full job description
The ensembleiq event producer will annually lead specific event execution for 12 to 15 events across north americaTactical execution will revolve around assisting event operations director in developing key parts of each event’s timeline/workback schedule, owning the on-time and on-budget execution of the assigned parts of the timeline/workback schedule, developing costings for the assigned timeline/workback schedule elements, sourcing internal resources or external suppliers for these elements, and ensuring adherence to budgets and on time delivery.
The ideal is a highly collaborative problem solver demonstrating positivity and a “can do” attitude5+ years of in-person event experience and 1+ years of virtual event experienceConference, awards and experience with events of any of the cpg, retail, drug/pharmaceutical, convenience, restaurant, hotel, grocery industries a plusAbility to converse and write in french canadian also is a plus but not required.
Specific responsibilities include:
Lead all show production related elements for virtual, live and hybrid events
Point of contact for creation of event specs.
Works closely with event director to coordinate logistics, provide timelines, costing and any show related information.
Scheduling onsite load-in and load-out for all parties including sponsors/ exhibitor activations.
Responsible for proactively identifying resources requirements with vp, event production.
Lead on speaker management from pre-event through to execution.
In partnership with the event operations director, create all production run of shows (for rehearsals and day of).
Ensure all scripts have been received and verified against the run of show.
Liaise and engage with sponsors on activation and onsite requirements.
Liaise with sponsors directly to ensure their requirements are being met and they have received proper training on tech platforms, where applicable.
Create and send sponsor documentation as related to each event (faq, support, communications) – not including show production.
Speaker & presenter management
Act as the main contact for speaker management
Once introduced by the content director, engage directly with all speakers to schedule all event related elements (recordings, rehearsal, arrivals etc.)
In partnership with event operations director, collect all presenter av and technical requirements
Collect and distribute all presenter slides and event related materials (bios, headshots, waivers, etc.)
Create and manage all speaker communications, information and faq related to the show
Virtual tech platform
For all virtual or hybrid events, they own the tech platforms for each event
Build all elements of virtual event (webinars outside of globalmeet, booth development, chat function, 1:1 rooms) and ensure technologies work seamless together when required
Act as they key point of contact for each platform for respective event
Test speaker equipment and connectivity, provide backgrounds and ensures all technical elements running smoothly in advance
Live show production
In typical live production event
Handle any issues as and when they arise and oversee problem until resolution
Schedule appropriate parties for staging and technical rehearsals
Work with event operations director to coordinate logistics (i.eStage furniture rentals, green room requirements, etc.)
Work collaboratively with appropriate parties to ensure objectives being met
Be a central source of event expertise across organization on show production
Work with internal stakeholders to properly understand their objectives to develop show experiences
Works with external stakeholders and vendors to understand and develop mutually beneficial event best practices documentation and timelines
5+ years of in-person event experience
1+ years of virtual event experience
Conference, awards and experience with events of any of the cpg, retail, drug/pharmaceutical, convenience, restaurant, hotel, grocery industries a plus.
Highly collaborative problem solver demonstrating positivity and a “can do” attitude.
Job type: full-time
Employee assistance program
Flexible spending account
Health savings account
Paid time off
Monday to friday
What are your salary expectations?
Live events: 5 years (required)
Virtual events: 1 year (required)
Work location: remote