Job type full-time
Full job description
SrGrant administrator neurosurgery
The bwh department of neurosurgery conducts a wide range of basic science, translational and clinical research, spanning a broad array of sub-disciplines and fields of investigationFunding for this research is provided by federal sources (nih, dod), foundations, industry sponsors, internal funding, and philanthropic donor supportThis srGrant administrator role will be primarily responsible for leading the post-award management of research funds under the direction of the research administrator and principal investigators within the department of neurosurgeryTasks include budget forecasting and cost assignment; ongoing monitoring of fund statements for erroneous issues, and resolution of accounting problems/errors via journal entry or cost transfers, and functioning as liaison to federal and non-federal grantor agencies and subcontracting institutionsThe incumbent may also share pre-award grant proposal development responsibilities with existing srGrant administrator for pre-award activities as well as grant renewals and annual reportingThis new position will perform key accounting and fund management activities in support of the departmentThis includes approving and reconciling project expenditures and conducting financial analysis and reporting on a regular basis.
Principal duties and responsibilities
Primary responsibilities include working with principal investigators to fully manage award funds in accordance with sponsor and institutional policies.
Review and approve or project expenditures including purchase order requisitions, check requests, and expense report reimbursementsReview criteria include considerations of sponsor requisitions as well as institutional policies.
Initiate salary distributions in peoplesoft to post researcher’s salary based on grant budgets and effort commitmentsTrack and manage salary expenses to ensure appropriate salary distributions to grant funds.
Serve as project manager on three nih p01 program project grant awards in the department.
Track expensing for collaborating subcontractors, ensuring budgetary compliance.
Coordinate and attend monthly p01 meetings to stay abreast of research progress and provide administrative services related to the management of the p01 grants’ administrative cores.
For each of the p01 program project grants, plan and coordinate annual meeting of scientific advisory board (currently held virtually).
Reconcile research funds to ensure timely processing of any required cost transfers and follow up on encumbrances related to subcontracts and all budget line items.
Determine, qualitatively, which investigators or administrators need closer monitoring to prevent activity which could affect the institution negatively, such as monetary loss due to audit disallowances, loss of funding or liability incurred due to research conducted without necessary approvals, and intervene to point out available resources or alternative procedures as appropriateIndependently resolve financial and grant issues, escalating complex or problematic situations including unsustainable spending behavior to research administrator.
Maintain up-to-date files on all active, pending, and closed grants.
Serve as billing and financial coordinator for all industry-sponsored clinical trials within the department of neurosurgeryEnsure appropriate revenue flow between sponsors and dana-farber cancer institute on all shared clinical trials.
Conduct regular analysis past and projected expenditures on active grants, pending grant support, composite research funding, support tables by pi, etc., on a monthly basis.
Assist with the compilation of jit documents, irb, iacuc, coi and other support pages.
Develop positive working relationships with investigators, internal staff, mgb research management, and external administrators of collaborating institutions, to ensure smooth grants administration.
Interpret and articulate institutional and sponsor policies and procedures to principal investigators with the goal of ensuring full complianceProactively keeps investigators apprised of changes in policies and regulations of federal and non-federal grantor agenciesIdentifies potential budget, procedural, and/or policy issues affecting grant submission and work with principal investigators and research administrator to resolve issues.
Work with srLab manager to ensure sustainable level of shared financial and staffing resources.
Ensure that principal investigators conduct research projects within accordance with approvals from appropriate institutional committees (humans, animals, biohazards, etc.) on an ongoing basisMaintain communications with review committees to learn of any new requirementsTake necessary steps to prevent initiation of projects which have not received proper approval.
Maintain general ledger accounts on a daily basisThis often involves specific accounting activities, responsibility for all accounting adjustments, and closeout of research accounts, taking into consideration specific reports to sponsors, if applicableThis also includes preparing monthly financial projections for all grants and scheduling and holding meetings with all neurosurgery principal investigators on a regular basis.
As needed, provide assistance with preparation and processing of grant applications for nih and other funding agenciesIncludes preparation of administrative sections of grants and continuing applications, budgets and budget justifications, research descriptions, updating bio-sketches and other support.
Perform other duties and responsibilities as needed.
Must have a full understanding of gaap and other financial management standards and procedure principals.
Requires knowledge of the program administration guidelines of federal and non-federal funding agencies supporting biomedical research.
Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures, while maintaining a strong attention to detailMust possess strong critical thinking ability to assess systems problems and evaluate business processes.
Excellent verbal, written and presentation skills are essential, as well as tact, discretion, and an ability to interact with persons having diverse ethnic and educational backgrounds, and various roles both internally an external to the institutionMust have a customer service focus and the ability to handle sensitive information and situations with poise and professionalism, using discretion as needed.
Exceptional computer skills (including word processing, database, e-mail, internet, virtual platforms, spreadsheets) requiredComputer knowledge required: windows/microsoft, excel, outlook, word, powerpoint, zoom, teams, etcKnowledge and experience with other software applications including insight, peoplesoft, microstrategy, adobe acrobat, a strong plusMust have experience with grant submission platforms including nih assist, sf424, proposal central and nsf fastlaneMust be comfortable working in multiple electronic systems to run queries, produce reports, and analyze data to efficiently measure quantity and quality of output.
Must have a demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities and the ability to handle multiple tasks and deadline pressures.
Must be highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.
Must have the ability to resource time, effort, and materials efficiently, and have a willingness to take on new challenges and stay open to change.
Must have a strong understanding of the highly complex relationship between mgb, bwh, dfci, hms and department, especially with respect to research administration.
Must thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.
Must be able to function well with virtual interactions, and potentially working a hybrid location model.
Knowledge of scientific research/medical terminology is preferred.
Bachelor`s degree requiredDemonstrated grant and financial management experience required with a minimum of four years directly related grant finance management experience.
Requires verbal, quantitative, and interpersonal skills acquired through the completion of an undergraduate degree, and considerable experience working with in an academic medical institution.
General knowledge of nih and other federal, state and foundation regulations and requirements.
Ability to manage projects and proposals according to sponsor and institutional guidelines.
Experience working in the mgb research administration arena at the departmental and/or institutional level highly preferred.
Work will likely involve a hybrid work model, with both onsite and remote work locations requiredOnsite work and meetings may take place in or near research laboratoriesRemote work will require reliable internet access for vpn establishmentThe workload is extremely fast paced, heavy and complex, demanding a high level of maturity, ownership, independence, responsibility, performance, proactivity, and integrityThe day to day operation can be very dynamic and the ability to shift priorities is required for this position.
Brigham and women’s hospital is an equal opportunity employerAll qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.
Primary location ma-boston-bwh boston main campus work locations bwh boston main campus 75 francis st boston 02115 job grant and fiscal support organization brigham & women`s hospital(bwh) schedule full-time standard hours 40 shift day job employee status regular recruiting department bwh neurosurgery job posting nov 3, 2021