Business Support Assistant - Recruitment SSA 2, Colombo, Sri Lanka

WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger (SDG 2) in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP has been present in Sri Lanka since 1968 providing assistance to the country in emergency situations and conducting protracted recovery interventions in the aftermath of man-made disasters such as the 27-year conflict and recurrent natural disasters (droughts and floods/landslides). The country's on-going economic crisis -- the worst in decades - has triggered a spike in the cost of living, along with lost jobs and reduced incomes. Coupled with the lingering effects of COVID-19 and impacts of climate change, the country is experiencing a concerningly high level of food insecurity. These challenges threaten to reverse years of development gains, undermining the country's ability to achieve the Sustainable Development Goals (SDG). Even before the ongoing crisis and the COVID-19 pandemic, Sri Lankan women and children had very high rates of malnutrition: 17 percent of children under 5 were too short for their age (stunted) and 15 percent were too thin for their height (wasted), a figure which is considered 'very high' in WHO classifications. The current economic crisis will likely aggravate this further. WFP commenced its second-generation five-year Country Strategic Plan (CSP) for the period 2023 - 2027 (CSP 2018-2022) which aims to address immediate food and nutrition needs while building medium to long-term solutions through four strategic outcomes.

TERMS AND CONDITIONS

Position Title: Business Support Assistant - Recruitment

Contract Type: Special Service Agreement (SSA 2)

Contract Duration: 06 Months

Duty Station: Colombo Sri Lanka

Nationality: Sri Lankan only

Remuneration: Attractive remuneration package following UN policy including salary and medical insurance

DEADLINE FOR APPLICATIONS

12 APRIL 2024

ORGANIZATIONAL CONTEXT

With implementation of Organizational Alignment exercise requirement for recruitment has increased considerably. Further number of initiatives has been taken place in HR in terms of Performance Management, Training and Development, Record Keeping, System Change and etc.

JOB PURPOSE

The role holder is expected to support on recruitments which has increased as a result of Organizational Alignment exercise. Further this role will be assisting with HR operational activities with the increased work load supporting the continuous improvement in HR operations, new wellbeing and learning initiatives as well. The role holder will work closely with HR Assistant (GS 5) reporting to HRO.

KEY ACCOUNTABILITIES (not all-inclusive)

• Support the HR Assistant with the ongoing recruitments .
• Arrange the wellbeing initiatives and support upgrading the employee onboarding program .
• Support to keep up the methodical filing system and archive system.
• Support with updating HR data bases on staff information and recruitment for timely accurate reporting.
• Sending our staff birthday wishes and coordinate for celebrations.eKCw7Ep R6xE8
• Support preparing for internal quarterly check to ensure compliances (Personal recording and compliance).
• Support to further improve on welcome package including induction.
• Support preparing a comprehensive L&D plan for 2024 based on PACE planning.

STANDARD MINIMUM QUALIFICATION

Education: Completion of secondary school education. Qualification in Business Administration or HRM will be an added advantage

Experience: 2 or more years of experience in general administrative work.

Knowledge and Skills:

• Ability to use standard office equipment such as photocopiers and scanners.
• Ability to follow standard business support processes and procedures.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Ability to provide information using courtesy and tact.
• Good attention to details.

Language: Fluency in both oral and written communication in English language and at least one local language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Minimum 2 years of experience in HR or and Admin. Experience in recruitment is desirable.

To Apply: Click ‘Apply' to the link below to start the application process. Candidates are requested to create an account in WFP E-Recruitment system before applying.

Please also include your CV with a cover letter, highlighting your motivation and suitability for this vacancy, as part of an online application.

WFP offers an attractive compensation and benefits package including basic salary and medical insurance.

Please visit https://www.wfp.org/countries/sri-lanka to learn more about WFP's operations in Sri Lanka.

We want to ensure the recruitment process is fully accessible. Please contact us at gimhani.kariyawasam@wfp.org to advise us of any accessibility needs you may have.

Only short-listed candidates will be contacted.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP's standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.