Supply Chain Coordinator

Supply Chain Coordinator

Sri Lanka

Job Description

KEY AREAS OF ACCOUNTABILITY:

Procurement - Sourcing

• Responsible for implementation of Save the Children Procurement Policy and Manual and compliance with donor regulations across project activities in collaboration with Supply Chain team colleagues.
• Provide input to the development of project procurement plans to ensure they are realistic and of high quality to support sourcing and Supply Chain team planning.
• Collaborate with Country office Supply Chain colleagues to develop sourcing pipelines incorporating project requirements based on consolidated procurement plans
• Action sourcing requests received, identifying appropriate routing and sourcing process.
• Plan and implement complex sourcing processes for the project, ie. formal quotations and tenders, to ensure optimal sourcing outcomes.
• Work with Country Office Supply Chain team colleagues to ensure all complex sourcing is undertaken in a consistent and transparent manner to ensure Framework Agreements (FWA) are in place in a timely way and value for money achieved
• Manage supply base by tracking supplier performance, actively liaising with suppliers, and undertaking supplier risk management at the field level.
• Document all financial benefits from sourcing processes undertaken
• Ensure all required paperwork is available to provide evidence of the procurement processes undertaken and to meet donor and organizational requirements.
• Prepare documentation to ensure suppliers and service providers are paid on time according to contractual terms and conditions.

Warehousing and Inventory

• Ensure compliance with Save the Children and s policy and procedure for warehouse and inventory management and record keeping.
• Ensure effective and accurate use of inventory systems (TiM) for all items under assigned projects.
• Prepare regular inventory reports (coordinating with different projects) for project staff providing information on available stock, including stock expiry dates. Analyse monthly inventory reports and take necessary action.
• Ensure regular inventory checks are undertaken.
• Ensure distribution plans are prepared for all stock held.
• Ensure proper management, tracking and recording of specialist inventory: eg with expiry dates, batch numbers, requiring cold chain etc.

Asset Management

• Ensure that at CO and the field level all the project assets are recorded and movement tracked, with information input to maintain the central CO asset register.
• Support with regular asset checks/verification is undertaken.
• Provide regular reports on assets to Supply Chain and Operations teams on asset status.
• Support disposal committee for any asset disposal, ensuring compliance with any donor or Save the Children policy and procedure.

Other:

• Supervise staff as per authority delegation by line manager, defining delivery expectations, providing supportive and enabling supervision, and ensuring employees are highly motivated and productive.
• Ensure safeguarding systems, standards and practices are applied in day-to-day responsibilities and in personal behaviour while works with staff, partners and beneficiaries.

Good Distribution Practise Compliances

• Ensure that all operations pertaining to the procurement, storage, handling, and distribution of goods, including medications, are in accordance with the Good Distribution Practise Regulations.
• Follow and implement Good Distribution Practise Procedures and report any deviations to the Responsible Manager/Focal Person.
• Contribute to the continuous improvement activities for Good Distribution Practice.

QUALIFICATIONS

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• A Degree or equivalent qualification in Supply Chain Management or a relevant field.

EXPERIENCE AND SKILLS

Essential

• Minimum 5 years of work experience in a supply chain or procurement-related role
• At least 3 years of work experience in a development organization or NGO.
• Experience and knowledge of working with complex donor compliance regulations eg USDA, USAID, EU, SIDA, UN etc.
• Excellent technical computer skills including Microsoft Office and other computer software packages.
• Good coordination and time management skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Strong networking and relationship building skills
• Proven negotiation and influencing skills
• Customer focussed approach
• Experience in directly/indirectly managing a remote team
• Experience managing a vehicle fleet, knowledge of vehicle mechanics and advanced driving skills
• Excellent command of written and spoken English and Tamil/Sinhala.
• Ability to work under pressure in difficult situations.
• Ability and willingness to travel throughout the country.
• Commitment to the values, mission and principles of Save the Children.

Desirable

• Experience in emergency response/humanitarian environments.
• Working experience with online supply chain systems will be an asset.
• Experience working with food commodity management will be an added advantage.

About Us

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Job Info

• Job Identification 7041
• Job Category Supply Chain
• Posting Date 04/24/2024, 08:40 AM
• Apply Before 05/03/2024, 11:59 PM
• Job Schedule Full time
• Locations CO - Colombo