JOB ACCOUNTABILITIES
- Assist the director by way of coordinating and arranging meetings, preparing reports/publication material and presentations, taking down accurate minutes to ensure its timely circulation.
- Maintain the Director’s calendar/diary by updating appointments and giving timely reminders thereby ensuring appointments are not overlapped and missed.
- Set up overseas travel arrangements as and when requested by coordinating with relevant parties such as airlines, hotels, overseas agents, etc. to ensure a smooth visit as well as arrange accommodation and prepare travel itenery for foreign customers to provide them with a smooth stay in Sri Lanka.
- Attend administrative matters with regard to mobile and landline connections, printers, stationery, etc. by coordinating with the relevant suppliers to ensure a smooth workflow at all times.
- Attend and follow up on inquiries both internal and external routed by the director by closely following up with relevant parties to ensure its timely completion.
- Generate/process letters relating to the daily operations of the company which require director’s endorsement as and when requested by obtaining the required information to ensure requirements are met.
- Strictly adhere and live by company and Group values at all times by acting as an example and encouraging others on same.
MINIMUM KNOWLEDGE/ EXPERIENCE / TRAINING / QUALIFICATIONS REQUIRED FOR POSITION
- Minimum of 4 to 5 years of work experience.
- Qualification in secretarial practice.
- Ability to maintain confidentiality.
- A minimum of 3 passes at the G.C.E A/L examination.
- Excellent command of the English language. (written and oral).
- Extensive knowledge of MS Office Package.
- Ability to maintain relationships with a wide variety of stakeholders.
Following position is in our Freight Forwarding sector. If you think you have what it takes to be successful in this challenging role, please click Apply Now within 10 days of this advertisement.
Hayleys is an Equal Opportunity Employer.
