Junior Executive - Administration (Hambantota)

JOB ACCOUNTABILITIES 

• Handle general administrative activities cargo and container - Hambanthota division including license renewals, lease agreements.
• Obtain required port and customs permits by managing documentation and coordinating with regulatory authorities efficiently.
• Manage and oversee the inventory of assets (IMPL/HIPG) to ensure accurate tracking and maintenance.
• Coordinate and manage stationery needs, ensuring proper documentation and timely supply for office operations.
• Monitor and verify the validity of staff driving licenses while coordinating the provision of necessary personal protective equipment (PPE).
• Facilitate smooth functioning of the Quality Management System (ISO) by conducting internal audits and facilitating external audits.
• Maintain and follow-up service provider's agreements, maintain hired vehicles license/ Insurance/ Running charts.
• Manage petty cash transactions efficiently while ensuring accurate processing and payment of service providers' invoices and bills for prompt settlements.
• Support recruitment processes, manage employee personal files, and coordinate HR aptitude tests and HIPS safety inductions.
• Manage resignation processes and exit documentation while manually tracking staff attendance and overtime records.
   

MINIMUM KNOWLEDGE/ EXPERIENCE / TRAINING / QUALIFICATIONS REQUIRED FOR POSITION

• Local or London O/L 6 passes with 'C' for Maths and English. 
• Minimum - 2 passes for A/Ls or successful completion of UGC-approved A/L equivalent foundation course with minimum one-year experience.
• Basic interest in Shipping.
• Good command of English and Sinhala languages.
• Good interpersonal skills.